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PROCEDURES
Obtain verbal authority to travel;
Plan trip details to include:
- transportation requirements to cover mode of travel (air, rail), travel dates, preferred travel times;
- accommodation requirements for each night / location in DND or commercial facilities;
- car rental, including any special requirements for each location;
Submit travel request to travel coordinator using the Travel-X-PERT application that is actually used to finalize your NPF travel claim. The Travel Coordinators will also make travel arrangements upon receipt of requests submitted by phone, fax, e-mail, or in person;
Travel coordinators will allocate a Travel Authorization Number (TAN) used to track the transaction and support the automated invoicing function, and prepare / cost some travel options that will be offered for approval by the traveler and his/her supervisor. Time is of the essence during this phase as availability and prices are subject to change;
When a travel option is selected, the Travel Coordinator will confirm the reservation, make arrangements to receive the paper or electronic tickets and AMEX travel itinerary, and prepare a travel planner confirming the details of the other arrangements made for the person traveling.
The travel planner, paper or electronic ticket, AMEX travel itinerary, and instructions to assist the traveler in case of emergency are forwarded to the traveler.
