All occurrences where legal liability is involved, including NPF vehicle accidents, and property losses which are estimated to be in excess of $5,000, shall be reported to the Budget and Risk Manager (BRM) by the most expeditious means, i.e. telephone, EMAIL" or FAX. The BRM will contact the NPF CIP insurers and arrange for an insurance adjuster to investigate and handle the claim. Although the policy deductible for property losses exceeds $5,000, BRM may wish, depending on the circumstances, to have an adjuster handle the claim on behalf of CFCF and therefore handle the requirement to advise on property losses which are in excess of $5,000.

Once the immediate action has been taken in regard to liability claims and property losses in excess of $5,000, Annex A to chapter 11 (Preliminary Report of Loss) is to be forwarded to the BRM as early as possible. If an insurance adjuster has been appointed to investigate and settle the claim there is no requirement to submit Annex B (Proof of Loss Report). If an insurance adjuster has not been appointed it is necessary to submit Annex B before the claim can be finalized.