A-FN-105

• Foreword (Revised 6 Oct. 08)
• Chapter 1 - Introduction
• Chapter 2 - Financial Concepts
• Chapter 3 - Organization and Responsibilities
• Chapter 4 - Non-Public Property Audit (Revised 23 Jul. 03)
• Chapter 5 - Principles of Internal Control (Revised 29 Sept. 03)
• Chapter 6 - Control of Accountable Documents (Revised 23 Jan. 03)
• Chapter 7 - Security of Non-Public Funds (Revised 17 Aug. 07)
• Chapter 8 - Sales Taxes (Revised 23 Jan. 03)
• Chapter 9 - Consolidated Banking System (Revised 23 Jan. 04)
• Chapter 10 - Canadian Forces Central Fund Contributions - Loans and Grants (Revised 11 Aug 08)
• Chapter 11 - Non-Public Funds Consolidated Insurance Program (Revised 23 Jan. 03)
• Chapter 12 - Non-Public Funds Credit Cards (Revised 17 Aug. 07)
• Chapter 13 - Chart of Accounts
• Chapter 14 - Financial Statements
• Chapter 15 - Financial Statement Checklist (Revised 20 Mar. 03)
• Chapter 18 - Cash and Other Receipts (Revised 12 Feb. 03)
• Chapter 19 - Accounts Payable and Disbursements (Revised 29 Jan. 03)
• Chapter 20 - Payroll (Revised 14 Feb. 03)
• Chapter 21 - Purchases (Revised 18 Oct. 06)
• Chapter 22 - Transfers (Revised 18 Oct. 06)
• Chapter 23 - Retail Price Changes (Revised 30 Sept. 03)
• Chapter 24 - Requests for Credit, Returns and Repairs (Revised 18 Mar. 03)
• Chapter 25 - Inventory Valuation
• Chapter 26 - Stocktaking
• Chapter 27 - Inventory Shrinkage, Spoilage/Breakage and Shortage/Overage
• Chapter 28 - Fixed Assets (Revised 2 May 07)
• Chapter 32 - Public Grants
• Chapter 33 - NPF Food Services Account
• Chapter 36 - Bar Operations
• Chapter 37 - Mess Charges (Revised 15 June 03)
• Chapter 38 - Function Recapitulation Voucher (Revised 14 Jan 04)
• Chapter 41 - CANEX Outlets (Revised 15 Oct. 03)
• Chapter 42 - Retail Stores (Revised 01 Oct. 03)
• Chapter 43 - Grocery Stores (Revised 06 Oct. 03)
• Chapter 44 - Combination Stores
• Chapter 45 - Gas Bars
• Chapter 46 - Food Services (Revised 29 Oct. 03)
• Chapter 47 - Vending Operations (Revised 26 Nov. 03)
• Chapter 48 - Warehouses (Revised 23 Jan. 04)
• Chapter 49 - Special Services (Revised 07 Oct. 03)
• Chapter 51 - Purchases - CANEX Retail Outlets and Central Billing
• Chapter 52 - Credit Sales
• Chapter 53 - Layaways and Special Orders
• Chapter 54 - Lottery Tickets
• Chapter 56 - Miscellaneous
• List of Abbreviations
• List of Forms
• Index

Chapter 23

	Policy
	Forms Control
	Action By The Entity
	Action By The NPFAS
	Annex A - Retail Price Change (RPC) forms (.pdf 52kb)

Chapter 23

RETAIL PRICE CHANGES

POLICY

1. Retail Price Change (RPC) forms CF 1343 (Annex A) shall be used by all outlets where inventory is controlled by the retail accountability method.

2. The purpose of the RPC is to change the retail inventory records to recognize the adjustment required when an item's retail value is reduced or increased. Note that the retail value excludes any GST and PST that may be included in the posted selling price.

3. Markdowns and markups shall not be netted on CF 1343. They shall be reported on different RPC forms and entered separately on the Closing Inventory Worksheet.

4. RPCs shall not be raised to cover the loss of merchandise such as empty packages or containers. Stock losses will only be actioned at time of a supervised stocktaking.

FORMS CONTROL

5. Forms CF 1343 are accountable documents and shall be controlled in accordance with Chapter 6. The original copy is the accounting record and the duplicate remains in the book forming a permanent record of price change action.

6. RPCs are issued to outlet managers on an "as required" basis under the following control procedures:

1. they are issued to outlet managers in complete books;

2. the numbers in the book issued shall be recorded in the Accountable Documents Control Register; and

3. on receipt of completed books of RPCs from the outlets, the books are checked off on the NPFASs Accountable Document Control Register and any discrepancies investigated.

ACTION BY THE ENTITY

7. RPCs should be submitted to the NPFAS under cover of the daily DND 728. All RPC's must be approved by an authorized person prior to submission to the NPFAS.

ACTION BY THE NPFAS

8. On receipt of the RPCs, the NPFAS shall check the documents to ensure they have been correctly extended, totaled, and approved by authorized personnel.

9. The RPC shall be recorded in the appropriate retail general ledger account through the ABACIS system.

10. As completed documents are received in the accounting section, the Accountable Document Control Clerk shall check off the incoming numbers in the document usage register and hasten outstanding documents as required

11. After the NPFAS confirms record usage, completed books may be retained by the outlet if authorized in accordance with Chapter 6, paragraph 11.

	Policy
	Forms Control
	Action By The Entity
	Action By The NPFAS
	Annex A - Retail Price Change (RPC) forms (.pdf 52kb)