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ANNEX B, CHAPTER 9

CONSOLIDATED BANKING SYSTEM TELEPHONE TRANSFER

  1. A copy of the Bank of notice/telephone transfer operating guide is contained in Appendix 1. In addition, a ready reference guide detailing the step-by-step procedure for arranging a telephone transfer is contained in Appendix 2. All NPF accounting clerks are to be made aware of these instructions and a copy of Appendix 2 should be prominently displayed by each telephone. Units having Bank of Montreal as their local bank now have their accounts automatically cleared by the Bank of Montreal every Tuesday and Friday. The amount of the transfer appears on the local Bank statement.

  2. Transfers can be made, using the toll-free number 1-800-265-0007, between the hours of 6:00 A.M. and 1:00 A.M. EST, seven days a week.

  3. The telephone transfer procedure, available in either French or English, requires an eight (8) digit Customer Identification Number. The first four (4) digits are 5641 for all units and identify the caller as an agent for the Canadian Forces Non-Public Funds. The remaining four (4) digits identify the local bank account from where the transfer will originate. Bank account numbers have already been assigned to each local bank account. For security reasons, this identification number shall not be unduly publicized. It is essential that the correct number be quoted in arranging a telephone transfer.

  4. The Bank of Montreal will provide the caller with a six-digit verification number. The number is designed to achieve two objectives:

    1. it serves as an audit trail and, information concerning a transfer can be obtained provided the verification number is known; and

    2. it provides a quick method for ensuring that the correct amount has been transferred. The following example illustrates the process.

  5. For example, assume a transfer of $7,597.32 is done on a Tuesday.

    Digit 1

    Represents the weekday when the deposit will be dated:

    Monday = 1
    Tuesday = 2
    Wednesday = 3
    Thursday = 4
    Friday = 5
    or "D" if you are requesting a cancellation;

    Digit 2

    The number of numeric characters in the transfer amount, not including the cents;

    or "X" if the deposit is in excess of $9,999,999.99;
    Digits 3 & 4
    Represents a calculation.
    Step 1
    Multiply every other digit, beginning on the right by two (2)
    Step 2

    Multiply alternate digits by one (1)

     7  5  9  7  3  2
    *1 *2 *1 *2 *1 *2
     7 10  9 14  3  4

    Step 3
    Total the products from the calculation in steps 1 and 2.
    (7 + 10 + 9 + 14 + 3 + 4) = 47
    Step 4
    Count the number of digits in the amount, not including the cents
    (7,5,9,7) = 4
    Step 5

    Add the sums of steps 3 and 4 to find the last two digits.
    (47 + 4) = 51

    Note: If the total of steps 3 and 4 is greater than 99, use the last two digits only.
    Digits 5 & 6

    System generated alphanumeric code (0-9, A-Z).

    In this example the six digit verification code will be 2451__.

  6. On completion of the telephone transfer procedure, the NPFAS will take the following accounting action:

    Dr - Base CBA
    Cr - Local Bank Account in the Cash Receipt Journal

    The six-digit proof verification number referred to in paragraph 4 will be used as the reference for the entry.

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