Home > Corporate > Finance and Informatics > Chapter 7 - Security of Non-Public Funds (Revised 30 Aug. 04)
ANNEX B - CHAPTER 7
CHANGE FUND
REGULATIONS GOVERNING USE
GENERAL
1. Change funds are issued on the authority of mess committees, Base Fund committees, the BComd, B Admin O, the PSP Mgr or the CANEX NMs as applicable, in amounts not exceeding daily requirements.
PURPOSE
2. Change funds are issued for the purpose of facilitating the collection of money from customers in the course of completing a business transaction.
RESPONSIBILITIES OF FUND HOLDER
3. The change fund holder shall:
a. ensure that the fund is not used for a purpose other than that described at paragraph 2;
b. return the funds to the NPFAS when these are no longer required or when ordered to do so by the NPFAS or some other competent authority; and
c. ensure that the cash and cash vouchers totaling the amount of the fund are properly secured at all times.
SECURITY
4. Providing that a secure depository is available in a sales outlet or at a location designated for the purpose, change funds may be retained by authorized holders for continuous use. A change fund not in excess of $1000 may be stored in an approved filing cabinet equipped with an approved padlock as per CFAO 202-2 and NDSP, Chapter 8. A fund in excess of $1,000 shall be stored in an approved safe.
5. Where a secure depository is not available in a sales outlet or at a location designated for the purpose, the holder shall deposit the bag in the base overnight depository at the close of business each day. Before the start of business, authorized holders shall sign a special register maintained by the NPFAS, acknowledging daily receipt of the fund.